Dedicated accounting role · Philippines
Accounts payable.
Bring order to supplier invoices.
Hire an accounts payable specialist in the Philippines to organize supplier invoices, resolve matching exceptions, and prepare accurate payment information. Build dedicated support around your purchasing process, approval rules, and close calendar.
The workflow at a glance
Every step.
A clear handoff.
01
Capture and check
Log invoices, confirm required details, and check for duplicates.
02
Match and code
Match purchase orders and receipts, then apply your approved coding rules.
03
Route for approval
Resolve exceptions and prepare the proposed payment queue for your approvers.
04
Reconcile and close
Record approved payment activity and reconcile supplier balances and open items.
An example workflow, tailored during scoping.
Responsibilities
A clear scope.
Useful support.
01
Invoice intake and validation
Monitor the agreed invoice channels, record documents, and check supplier details, invoice references, amounts, and duplicate entries before processing.
02
Purchase-order and receipt matching
Perform two-way or three-way matching as your process requires. Track quantity, price, and receipt differences with purchasing and the relevant operational teams.
03
Expense and account coding
Apply your approved chart of accounts, cost centers, entities, and coding instructions. Flag uncertain classifications and tax-code questions to your reviewer.
04
Approval and payment preparation
Track approval status, invoice due dates, credits, and holds. Prepare proposed payment schedules and supporting documents for your authorized payment team.
05
Supplier account reconciliation
Compare supplier statements against the payable ledger, request missing invoices or credits, and investigate differences. Maintain a clear record of the outstanding issues.
06
Month-end payable support
Prepare AP aging, unpaid-invoice schedules, and accrual inputs for review. Track cutoff questions, reconcile assigned balances, and support the close checklist.
The skills that make the difference
Match the person
to the actual work.
Give candidates a sample invoice, purchase order, receiving record, and supplier statement. Ask them to identify a duplicate, explain a matching difference, suggest coding, and prepare an approval-ready payment list.
- Invoice and matching discipline. Look for practical experience with purchase orders, receiving records, non-PO invoices, credits, and duplicate checks.
- Accounting and coding knowledge. The candidate should understand payable balances, expense coding, cost centers, and the information required for an accrual review.
- Supplier and purchasing coordination. Clear communication helps resolve missing receipts, pricing differences, and statement queries with the right people.
- Spreadsheet and ERP fluency. Assess reconciliations, data checks, payment-queue preparation, and hands-on work in the systems your team uses.
- Exception management. Strong AP staff keep blocked invoices visible, document what is missing, and follow through to an approved resolution.
- Control awareness. The role needs to respect approval limits, verify requests through your established process, and separate preparation from payment authorization.
Working well together
Preparation. Review.
Clear responsibility.
Your authorized team approves supplier setup and bank-detail changes, exceptions, payment batches, and payment release. The accounts payable specialist follows your verification process and prepares the supporting records. We define separate preparation, approval, and release responsibilities before access is granted.
Agree reporting around invoice backlog, processing time, first-pass accuracy, approval exceptions, and unreconciled supplier balances. Track overdue items by cause so missing information and pending approvals remain visible.
Inside our Clark, Philippines office.
From first conversation to everyday support
A thoughtful start.
A working rhythm.
01
Define the work
Share your workload, software, deadlines, and the responsibilities you want to hand over.
02
Find the right fit
Agree the experience needed, review candidates, and define how success will be assessed.
03
Build the routine
Set access, training, approval points, working hours, and a regular review with your team.
Questions, answered
A little clarity
before we begin.
How is accounts payable different from accounts receivable?
Accounts payable handles amounts your business owes suppliers, including invoice matching, coding, approval coordination, and payment preparation. Accounts receivable handles amounts customers owe you, including billing, cash application, and follow-up. The specialist experience and daily workflows are different.
Can the specialist release payments or change supplier bank details?
Payment release and supplier bank-detail approval stay with your designated authorized team under the agreed scope. The role prepares information and follows your verification and escalation process; access is assigned to match those responsibilities.
Can the role handle both PO and non-PO invoices?
Yes, if both are included in the scope. Purchase-order invoices follow your matching rules; non-PO invoices follow your coding, supporting-document, and approval requirements. We assess the candidate against the workflow you actually use.
Can the specialist work in our purchasing or accounting system?
Share your ERP, accounting platform, invoice-approval tools, and any entity or currency requirements. Relevant system experience is part of candidate selection and onboarding, rather than an assumption about every candidate.
Can we start with an invoice backlog?
A backlog can be scoped as a defined work queue. First establish the volume, age, document quality, duplicate-check process, approval contacts, and priorities, then agree how backlog work fits alongside new invoices.
What should we share to scope the role?
Share monthly supplier invoice volumes, supplier count, PO and non-PO mix, entities, currencies, software, approval steps, payment cycles, close deadlines, and required coverage hours.
Related roles and services
Specialist support.
A connected finance team.
A clearer next chapter
Build the support.
Make room for what’s next.
Tell us about your accounting work, your systems, and the team you want to build in the Philippines.